Last updated: October
This AI Transparency Statement explains how High Performing HR Ltd uses artificial intelligence (AI) within our products and services. It is designed to meet the requirements of:
- EU Artificial Intelligence Act (AI Act)
- UK GDPR & Data Protection Act 2018
- Other applicable AI and data protection regulations worldwide
Our aim is to give you clear, accessible, and practical information about:
- Where and when AI is used in our services
- How AI interacts with human decision-making
- The data used by our AI systems
- The safeguards we use to ensure responsible AI
1. How We Use AI
HPHR uses AI systems to:
- Provide data-driven insights and recommendations
- Assist in HR analytics, recruitment matching, and workforce planning
- Automate repetitive administrative processes
- Enhance user experience with personalised features
- Analyse large datasets to support business decision-making
2. Human Oversight
We do not rely solely on AI to make final decisions with legal or significant effects on individuals. Where AI supports decision-making:
- Humans remain in control and review AI-assisted outputs
- No final decision is made without human judgment for high-impact scenarios
- We document oversight procedures for audit purposes
3. Our AI Systems Process
Our AI may process:
- Information you provide directly (e.g., Business documents, profile details, queries)
- Usage data from interactions with our platform
- Anonymised or pseudonymised datasets for training and testing
- Licensed third-party data sources
We minimise the use of personal data in model development and do not sell personal data to third parties.
4. AI Decision-Making & Limitations
AI models can analyse data, identify patterns, and produce recommendations. However:
- Outputs are influenced by the data used to train them
- Models may reflect biases in historical data
- AI recommendations require human interpretation and validation
We regularly test and monitor our AI for:
- Accuracy and reliability
- Bias and fairness issues
- Security vulnerabilities
5. Your Rights When AI Is Used
If AI is used in a process that affects you, you have the right to:
- Be informed that AI was used
- Request an explanation of how AI contributed to a decision
- Request human review of an AI-assisted decision
- Contest outcomes based on AI processing
6. High-Risk AI Systems
Where our AI is classified as “high-risk” under the EU AI Act (e.g., recruitment screening tools):
- We conduct AI Risk Assessments and Data Protection Impact Assessments (DPIAs)
- We implement bias detection and mitigation measures
- We maintain detailed technical documentation of the system’s functioning
- We apply continuous monitoring and periodic re-evaluation of performance
7. Contact Us
For questions about our AI systems or this statement: siobhan@highperforminghr.com